Privacy Policy

Sadika Accounting (“Sadika Accounting,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, disclose, and protect personal information when you visit www.sadika-accounting.com, contact us, schedule an appointment, communicate with us, or receive our bookkeeping and related business services.

Our services include monthly bookkeeping, bookkeeping cleanup and catch-up, payroll support, white-label bookkeeping, accounts payable, and accounts receivable. We do not offer tax preparation or tax advice, tax filing, audits, attest services, or CPA services.

Our website is primarily intended to connect with businesses and their representatives. However, our work for business clients may involve personal information about owners, employees, contractors, customers, vendors, and other individuals whose information appears in business records.

This Privacy Policy should be read together with any applicable client service agreement and any separate notices we provide when collecting information.

1. Information for Prospective Clients and Website Visitors

This section applies when you visit our website, submit a contact form, schedule an appointment, communicate with us about our services, or otherwise interact with us before becoming a client.

Information We Collect

Depending on how you interact with us, we may collect the following categories of information:

Business contact information

• Name
• Business email address
• Phone number
• Business name
• Other business contact details you choose to provide

Inquiry and communication information

• The contents of messages and service inquiries
• Information you provide when scheduling an appointment
• Your communications with us by email, telephone, text message, or other channels
• Preferences or details relevant to your inquiry

Website, device, and usage information

When you visit our website, we and our third-party providers may collect information such as:

• Internet Protocol (IP) address
• Browser type and device information
• Pages viewed, links clicked, and interactions with the website
• Referring websites or pages
• Approximate location inferred from technical information, such as an IP address
• Cookie identifiers and similar online identifiers
• Information about interactions with online advertisements, where applicable

Marketing and advertising information

We may collect information about how visitors interact with our website, advertisements, or marketing communications to measure performance, understand interest in our services, and support advertising activities.

Audio and visual information

If we record a telephone call, online meeting, or other communication, we may collect audio, video, or related information, subject to applicable law and any required notice or consent.

Sources of Information

We may collect information:

• Directly from you when you submit a form, schedule a meeting, or contact us.
• Automatically through website technologies, cookies, analytics, and advertising tools.
• From your organization or an authorized representative who contacts us on your behalf.
• From service providers that support website operations, analytics, scheduling, or marketing.
• From publicly available business sources or referrals, where appropriate and permitted by law.

We do not assume that information received from a business representative is free of personal information.

How We Use Prospective Client Information

We may use this information to:

• Respond to inquiries and assess whether our services fit your business needs.
• Schedule and manage appointments.
• Communicate with you about requested services.
• Prepare proposals and manage prospective client relationships.
• Operate, maintain, troubleshoot, and improve our website.
• Analyze website usage and measure advertising effectiveness.
• Send marketing communications where permitted by law and consistent with your preferences.
• Maintain business records, prevent misuse, protect our rights, and comply with legal obligations.

We may use AI-enabled tools for certain business operations. Please see Section 5 for additional information.

2. Information Processed When Providing Services to Clients

This section applies after a business engages Sadika Accounting. We generally do not request client financial records or employee payroll information through the general website contact form. Such information is handled as part of an engagement through the channels and systems approved for that engagement.

Categories of Client Information

Depending on the services requested and the information made available to us, client-related information may include:

Business and financial records

• General ledger information and bookkeeping records
• Bank and transaction data
• Invoices, receipts, and expense information
• Accounts payable and accounts receivable records
• Vendor and customer information
• Business financial reports and supporting documents

Payroll and employee information

• Employee names and business contact details
• Payroll records and compensation information
• Hours, wages, deductions, and other payroll-related data
• Other employee information that a client provides or makes available as necessary for the engagement

Accounting-system and integration information

• Information accessed through accounting, payroll, banking, or other business systems that a client authorizes us to use
• Access credentials, tokens, or other authorization information, where necessary to establish or maintain an approved connection
• Transaction and activity information made available through an authorized integration

How We Use Client Information

We may process client information as necessary to:

• Provide contracted bookkeeping and related services.
• Maintain, categorize, reconcile, and review financial records.
• Support accounts payable, accounts receivable, and payroll workflows included in the engagement.
• Prepare bookkeeping reports and related work products.
• Communicate with authorized client representatives about questions, approvals, missing information, and deadlines.
• Access client systems and data where the client has authorized that access.
• Maintain records of work performed and comply with legal, contractual, and professional obligations.
• Protect our systems, investigate suspected misuse, and resolve disputes.
• Use service providers or technology tools as necessary to deliver the agreed services, subject to applicable law and contractual restrictions.

Our Role and the Client’s Responsibilities

Depending on the circumstances, Sadika Accounting may process information on behalf of a client under that client’s instructions, or may act independently for certain business administration purposes, such as maintaining our own records and complying with law.

The client generally determines what information is placed into its business systems and what information is made available to us. Clients are responsible for ensuring that they have an appropriate legal basis and any necessary permissions to provide employee, customer, vendor, and other third-party information to us.

Sensitive Financial and Employee Information

Client records can contain sensitive information, including payroll details, financial account information, and personal information about employees or other individuals. We use such information only for purposes permitted by applicable law, the relevant engagement, and any applicable instructions or agreements.

Please do not submit bank account details, payroll files, passwords, Social Security numbers, or other sensitive information through a general website contact form.

3. Cookies, Analytics, Advertising, and Website Technologies

Our website is built using Squarespace. We also use Google Analytics and advertising or tracking technologies to evaluate traffic, measure advertising effectiveness, and improve user experience.

Google Analytics collects information such as page views, interactions, device/browser information, and online identifiers. Google processes information under its own privacy policy at https://policies.google.com/privacy.

For detailed information on how we use cookies and how you can manage your preferences, please see our Cookie Notice.

4. Marketing Communications

We may communicate with prospective or current business contacts by email, telephone, or SMS in connection with inquiries, appointments, services, and business updates.

You can manage marketing communications as follows:

• Email: Use the unsubscribe link provided in our emails, or contact us at support@sadika-accounting.com.
• SMS: Follow the opt-out instructions in the message (such as replying STOP).
• Telephone: Tell us directly that you do not wish to receive marketing calls.

5. AI-Enabled Tools and Automated Processing

We use AI-enabled tools in some aspects of our business. These tools may assist with drafting, organizing information, summarizing material, research, or operational workflows.

We handle personal information through AI-enabled tools only as permitted by applicable law and any relevant client agreements. Before submitting any client information to an AI tool, we take steps to ensure that appropriate confidentiality and security settings are enabled.

6. How We Disclose Information

We may disclose personal information to the following categories of recipients as appropriate:

• Service providers and technology vendors: Providers that assist with hosting, communications, file storage, security, and operations.
• Analytics and advertising providers: Third parties that measure website activity or support marketing.
• Client-authorized systems: Accounting, payroll, or banking platforms designated by clients.
• Professional advisers: Attorneys, accountants, and insurers where necessary for legal or risk-management purposes.
• Legal and regulatory authorities: When disclosure is required by law, subpoena, court order, or governmental regulation.
• Business transfers: In connection with a merger, sale of business assets, or reorganization.

7. Retention of Information

We retain personal information for as long as reasonably necessary to fulfill the purposes for which it was collected, provide ongoing services, maintain historical financial and business records, comply with legal and tax recordkeeping obligations, and resolve disputes.

When information is no longer needed, we take reasonable steps to securely delete, destroy, or de-identify it.

8. Information Security

We implement reasonable administrative, technical, and physical safeguards designed to protect personal information from unauthorized access, destruction, loss, or disclosure.

While we take rigorous precautions, no method of transmission over the Internet or electronic storage is completely secure, and we cannot guarantee absolute security.

9. Privacy Rights and Choices

Depending on applicable federal, state, or regional privacy laws (such as the California Consumer Privacy Act / CCPA and others), you may have rights including:

• The right to know and access personal information we hold about you.
• The right to request correction of inaccurate information.
• The right to request deletion of your information, subject to legal recordkeeping exemptions.
• The right to opt out of certain targeted advertising or data sales/shares.
• The right not to receive discriminatory treatment for exercising your privacy rights.

To submit a privacy inquiry or request, please email us at support@sadika-accounting.com with the subject line “Privacy Request.”

10. Third-Party Websites and Services

Our website may include links to third-party tools, portals, or services. We do not control and are not responsible for the privacy practices of external websites. We encourage you to review their privacy policies directly.

11. Call and Meeting Recording

We may record certain telephone calls or online meetings for training, documentation, and quality assurance purposes, subject to applicable consent and disclosure laws.

12. Children’s Privacy

Our services and website are intended strictly for businesses and adults. We do not knowingly collect personal information directly from children under 13.

13. U.S. Processing and International Transfers

Sadika Accounting operates in the United States and serves clients nationwide. Information is collected and stored primarily within the United States.

14. Changes to This Privacy Policy

We may update this Privacy Policy periodically to reflect changes in our business practices or legal obligations. The revised version will be indicated by the “Last Updated” date at the top of the policy.

15. Contact Us

If you have any questions, comments, or requests regarding this Privacy Policy, please contact us:

Sadika Accounting
Email: support@sadika-accounting.com
Mailing address: 3722 73rd Street, Flushing, NY 11372, USA
Website: https://www.sadika-accounting.com